American Public Health Association (APHA)

Receptionist

Job Location US-DC-Washington
Posted Date 2 days ago(2/20/2018 11:34 AM)
ID
2018-1277
Grant Position
No
Length of Assignment
Indefinitely
Type
Regular Full-Time

Overview

Welcome on-site visitors, assuring that they sign in, determine nature of business, and announce them to appropriate personnel.  Direct general APHA calls, emails, access APHA comment file e-mails and faxes rerouting these communications to the appropriate department staff members in an accurate and timely manner.

Responsibilities

Retrieves messages from voice mail and forward to appropriate personnel.  Answers incoming telephone calls, determines purpose of callers, and forward callers to appropriate personnel or unit.  Welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.  Assist couriers with pick-ups and deliveries recording all incoming parcels.  Maintain Federal Express electronic account and Assist staff with preparation of packages.  Retrieve Faxes from General Fax System and forward to appropriate personnel.  Open incoming checks and prepare checks log for submission to Accounting in the absence of Office Assistant.  Monitor visitor access.  Monitor lobbies, loading dock, and warns violators of rule infractions, such as loitering, smoking, and to guard against theft of company property.  Reports irregularities such as fire hazards and security doors left unlocked.  Performs other duties such as mail stuffing and collating as needed.

Qualifications

High school graduate with proven work experience as a Receptionist.  Three years of receptionist experience on multi-line telephone system; additional certification in Office Management is a plus.  Technology savvy with proficiency in Microsoft Office Suite and other windows related software applications.  Professional attitude and appearance.  Must have excellent customer service, communications (oral and written), interpersonal and organizational skills.  Attention to details and time management skills along with the ability to be resourceful and proactive when issues arise.  Ability to work well independently and in team settings.

 

Salary low 40’s, commensurate with experience.

 

Hours: 40 hours a week, full-time, Mon- Fri. (daytime).  Number of openings: 1.

 

Applicants who meet the requirements and are interested in being considered for this position should upload the following information:

 

  • Cover letter;
  • Resume;
  • Salary requirement;
  • Three – five professional references (name, title, company name and phone number and email).

(If you are uploading a pdf document, the document needs to be a file that was created and can be manipulated and converted in order to upload.)

 

Deadline to apply for this position is February 25, 2018 @5 pm (Eastern Standard Time).

 

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.

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