American Public Health Association (APHA)

  • Administrative Assistant, Journal Fellowship (part-time)

    Job Location US-DC-Washington
    Posted Date 2 weeks ago(11/27/2018 8:39 AM)
    Grant Position
    Length of Assignment
    1 year (temporary assignment)
    Temporary Part-Time
  • Overview

    The Administrative Assistant to the Editor-in-Chief of the American Journal of Public Health. The Administrative Assistant Fellowship is designed to provide an overview of the scholarly journal publishing process for students currently enrolled in an MPH program. The Fellow will provide daily administrative and editorial support to the Editor-in-Chief of the journal, invite articles for submission and evaluation, and provide input on social media–related activities.


    • Act as the liaison between the Editor-in-Chief and the publications department, APHA executive director and associate executive directors, public affairs and advocacy staff, and communications staff.
    • Assist in developing journal promotion materials and coordinate email correspondence for journal submission inquiries. Assist in the identification and selection of feature articles for promotion on a monthly basis.
    • Assist in processing and overseeing the submission and peer review process.
    • Help reviewing publications pages for updates and inaccuracies.
    • Assist with AJPH business session event planning for the Annual Meeting and Spring Meeting.
    • Oversee AJPH Think Tank activities and provide support and direction as needed.
    • Coordinate the Editor-in-Chief’s AJPH morning session for the Annual Meeting.
    • Assist with testing out the Ringr app with interviewees prior to podcast interviews for the Editor-in-Chief’s monthly podcast.



    Advanced degree in Public Health preferred, Bachelor’s Degree in Science- or Medical-related field required. One year of experience in scientific publishing environment and knowledge of periodical production and manuscript tracking systems desirable. Excellent project management and written/oral communication skills, proficiency in the MAC/PC environment, strong organizational ability, and attention to detail a must. Must be able to create graphical representations of quantitative and qualitative data. Must be flexible, reliable, and hard working. Familiarity with the AMA style desired but not essential.


    Hours: 20 hours a week, part-time, Mon- Fri. (daytime).  Number of openings: 1.


    Applicants who meet the requirements and are interested in being considered for this position should upload the following information:


    • Cover letter;
    • Resume;
    • A writing sample;
    • Salary requirement;
    • Three – five professional references (name, title, company name and phone number and email).


    Applicants who meet the requirements and are interested in being considered for this position should apply at:


    Deadline to apply for this position is December 21, 2018 @5 pm (Eastern Standard Time).


    EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.



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